Organization Management

Organizations are the foundation of your Nuclom experience. This guide covers everything you need to know about creating, managing, and optimizing your organizations.

What You'll Learn

• Understanding organization structure and hierarchy
• Creating and configuring organizations
• Managing organization settings and permissions
• Organizing content with channels and series
• Organization switching and navigation
• Best practices for organization organization

Understanding Organizations

What is a Organization?

A organization is a dedicated environment for your video collaboration. Each organization:

• Contains all your videos, channels, and series
• Has its own set of members and permissions
• Maintains separate settings and preferences
• Provides isolated collaboration space

Organization Types

Personal Organizations

• Created automatically with your account
• Perfect for individual projects
• Can be shared with specific team members
• Ideal for testing and personal content

Team Organizations

• Designed for collaborative work
• Multiple members with different roles
• Advanced permission management
• Suitable for departments or projects

Organization Organizations

• Enterprise-level collaboration
• Advanced security and compliance features
• Centralized member management
• Audit trails and analytics

Creating a Organization

Step 1: Access Organization Creation

1. Click the organization switcher in the top navigation
2. Select "Create Organization" from the dropdown
3. Or use the command bar: ⌘K → type "create organization"

Step 2: Basic Information

Organization Name

• Choose a descriptive name (e.g., "Marketing Team 2025")
• Can be changed later in settings
• Visible to all organization members

Organization Slug

• Creates your organization URL: nuclom.com/your-slug
• Must be unique across all of Nuclom
• Use lowercase letters, numbers, and hyphens only
• Cannot be changed after creation

Description (Optional)

• Explain the organization purpose
• Helps team members understand the organization scope
• Visible on the organization homepage

Step 3: Initial Setup

Organization Type

• Team - For collaborative work (recommended)
• Personal - For individual use

Privacy Settings

• Private - Only invited members can access
• Internal - Anyone in your organization can request access
• Public - Anyone can discover and request access

Default Permissions

• Set default permissions for new members
• Can be adjusted later in organization settings

Organization Structure

Hierarchical Organization

Organization
├── Videos (all videos in the organization)
├── Channels (topical organization)
│   ├── Marketing Videos
│   ├── Product Demos
│   └── Training Materials
├── Series (sequential organization)
│   ├── Onboarding Series
│   ├── Feature Tutorials
│   └── Weekly Updates
└── Members (organization access)
    ├── Owners
    ├── Admins
    └── Members

Content Organization

Videos

• Primary content in your organization
• Can belong to channels and series
• Searchable by title, description, and transcript

Channels

• Group videos by topic or project
• Similar to folders or categories
• Help organize content logically

Series

• Sequential video content
• Maintain viewing order
• Perfect for tutorials or ongoing projects

Managing Organization Settings

Accessing Settings

1. Navigate to your organization
2. Click Settings in the navigation menu
3. Or use command bar: ⌘K → "settings"

General Settings

Basic Information

• Name - Update organization name
• Description - Modify organization description
• Slug - Cannot be changed after creation

Visibility

• Private - Invitation only
• Internal - Organization members can request access
• Public - Anyone can discover and request access

Video Settings

Upload Defaults

• Default channel - Auto-assign new videos to a channel
• Quality settings - Default video processing quality
• Transcription - Enable/disable automatic transcription
• AI Summary - Enable/disable AI-generated summaries

Playback Settings

• Default quality - Set initial playback quality
• Auto-play - Enable/disable auto-play for series
• Comments - Enable/disable commenting by default

Security Settings

Access Control

• Two-factor authentication - Require 2FA for all members
• Session timeout - Automatic logout after inactivity
• IP restrictions - Limit access to specific IP ranges

Content Protection

• Download permissions - Allow/restrict video downloads
• Watermarking - Add watermarks to videos
• Screen recording detection - Alert when screen recording is detected

Channels and Series

Creating Channels

Via Main Navigation

1. Go to Channels in your organization
2. Click "Create Channel"
3. Enter channel name and description
4. Set channel privacy (if different from organization)
5. Click "Create"

Via Command Bar

1. Press ⌘K
2. Type "create channel"
3. Follow the prompts

Channel Management

Channel Settings

• Name and description - Update channel information
• Privacy - Public, private, or restricted
• Permissions - Who can add videos to the channel
• Moderation - Review requirements for new videos

Adding Videos to Channels

• During upload process
• From video settings page
• Bulk operations from video list

Creating Series

Series Setup

1. Navigate to Series in your organization
2. Click "Create Series"
3. Enter series name and description
4. Set series order (manual or automatic)
5. Add initial videos or leave empty

Series Organization

• Manual ordering - Drag and drop videos
• Automatic ordering - Sort by date, title, or custom criteria
• Series progression - Track viewer progress through series

Managing Series

Adding Videos

• Drag videos from the video list
• Use the "Add to Series" option in video settings
• Bulk add from search results

Series Settings

• Auto-advance - Automatically play next video
• Progress tracking - Monitor viewer completion
• Completion certificates - Generate certificates for series completion

Organization Switching

Using the Organization Switcher

The organization switcher in the top navigation allows you to:

• View all organizations - See all organizations you have access to
• Switch between organizations - Click to navigate to different organization
• Create new organizations - Quick access to organization creation
• Search organizations - Find specific organizations quickly

Keyboard Navigation

Quick Switching

• ⌘1-9 - Switch to recent organizations
• ⌘⇧W - Open organization switcher
• ⌘K → "switch to [organization name]" - Switch via command bar

Recent Organizations

Nuclom remembers your recently visited organizations:

• Accessible from the organization switcher
• Keyboard shortcuts for quick access
• Automatically updated based on usage

Best Practices

Naming Conventions

Organization Names

• Use descriptive, specific names
• Include team/department/project information
• Example: "Marketing Team 2025", "Product Engineering"

Channel Names

• Be specific about content type
• Use consistent naming patterns
• Example: "Weekly Updates", "Feature Demos", "Bug Reports"

Series Names

• Indicate content sequence or progression
• Include version numbers if applicable
• Example: "Onboarding v2.0", "Q1 2025 Updates"

Organization Strategies

By Department

Marketing Organization
├── Campaigns Channel
├── Social Media Channel
├── Analytics Channel
└── Brand Guidelines Series

By Project

Project Alpha Organization
├── Development Updates Channel
├── User Testing Channel
├── Launch Preparation Series
└── Post-Launch Analysis Series

By Content Type

Training Organization
├── New Employee Onboarding Series
├── Software Training Channel
├── Compliance Training Channel
└── Leadership Development Series

Permission Management

Role-Based Access

• Owners - Full control over organization
• Admins - Manage content and members
• Members - Create and view content
• Viewers - View-only access

Content-Specific Permissions

• Channel-level permissions
• Series-level permissions
• Video-level permissions
• Comment and collaboration permissions

Advanced Features

Organization Analytics

Usage Statistics

• Video view counts and engagement
• Member activity and participation
• Content performance metrics
• Storage usage and optimization

Reporting

• Custom reports for stakeholders
• Scheduled report delivery
• Export options for external analysis

Integration Options

Single Sign-On (SSO)

• SAML 2.0 support
• Active Directory integration
• Google Organization integration
• Custom identity providers

API Access

• REST API for custom integrations
• Webhook support for real-time updates
• Bulk operations and automation

Backup and Export

Data Export

• Export video metadata
• Download all organization content
• Migration tools for platform changes

Backup Options

• Automatic cloud backups
• Manual backup creation
• Restoration procedures

Troubleshooting

Common Issues

Cannot Create Organization

• Check if you have permission to create organizations
• Verify organization slug is unique
• Ensure you're not at organization limit

Missing Videos or Channels

• Verify you're in the correct organization
• Check permission settings
• Review channel/series filters

Organization Not Loading

• Clear browser cache and cookies
• Check internet connection
• Try different browser or incognito mode

Getting Help

In-App Support

• Use the command bar to search for help
• Check organization settings for diagnostic information
• Access help documentation directly

Contact Support

• Email: support@nuclom.com
• Include organization slug and specific issue details
• Provide screenshots if relevant

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Next: Video Organization Guide

Need help with organization management? Check our Troubleshooting Guide or contact support.