Master the art of video organization in Nuclom. This guide covers everything from uploading your first video to advanced organization strategies that will keep your content discoverable and well-structured.

Video Upload and Organization

What You'll Learn

Video upload process and best practices
Organizing videos with channels and series
Video metadata and search optimization
Advanced organization strategies
Bulk operations and automation
Performance optimization tips

Video Upload Process

Supported Formats

Recommended Formats

MP4 - Best compatibility and performance
MOV - Good for Mac users
AVI - Universal compatibility
MKV - High quality with good compression

Video Specifications

Resolution - Up to 4K (3840x2160)
Frame Rate - 24fps, 30fps, 60fps
Bitrate - Automatic optimization
Audio - AAC, MP3, WAV supported

Step-by-Step Upload

Method 1: Via New Button

Click "New" in the top navigation
Select "New Video"
Choose your video file
Fill in video details while uploading
Click "Publish" when ready

Method 2: Via Drag and Drop

Drag video files directly to the organization
Drop them in the main content area
Video details form will appear
Complete the information and publish

Method 3: Via Command Bar

Press ⌘K (Mac) or Ctrl+K (Windows/Linux)
Type "upload video"
Select the upload option
Choose your file and continue

Video Details and Metadata

Required Information

Title

Make it descriptive and searchable
Include key topics or themes
Avoid generic titles like "Video 1"
Example: "Q4 Product Demo - New Dashboard Features"

Duration

Automatically detected during upload
Helps viewers plan their time
Used in search and filtering

Optional but Recommended

Description

Detailed explanation of video content
Include key points and timestamps
Add relevant keywords for searchability
Use markdown formatting for better structure

Thumbnail

Nuclom generates options automatically
Choose the most representative frame
Upload custom thumbnail if needed
Recommended size: 1280x720 pixels

Channel Assignment

Organize videos by topic or project
Create new channels during upload
Helps with content discovery
Can be changed later

Series Assignment

Add to existing series or create new one
Maintains logical viewing order
Perfect for tutorials or ongoing content
Supports automatic progression

Advanced Upload Options

Bulk Upload

Multiple File Selection

Click "New" → "New Video"
Select multiple files (Ctrl/Cmd + click)
Set common details for all videos
Customize individual video details
Publish all at once

Folder Upload

Drag entire folder to organization
Nuclom will process all video files
Automatically create channels based on folder structure
Maintain file organization

Upload Settings

Processing Quality

Standard - Good quality, faster processing
High - Better quality, longer processing time
Original - Maintain original quality, longest processing

Transcription Options

Automatic - AI-generated transcripts
Manual - Upload your own transcript
None - Skip transcription

Privacy Settings

Organization - Visible to all organization members
Channel - Visible to channel members only
Private - Only visible to you
Custom - Set specific permissions

Organizing with Channels

Channel Strategy

By Topic

Marketing Organization
├── Product Demos
├── Customer Testimonials
├── Brand Guidelines
├── Social Media Content
└── Campaign Reviews

By Project

Project Alpha
├── Planning Sessions
├── Development Updates
├── Testing Results
├── Launch Preparation
└── Post-Launch Analysis

By Department

All-Company Organization
├── Engineering
├── Marketing
├── Sales
├── HR
├── Finance
└── Leadership

Channel Management

Creating Channels

During Video Upload

In the channel dropdown, select "Create New Channel"
Enter channel name and description
Video will be automatically added to the new channel

From Channels Page

Navigate to Channels in your organization
Click "Create Channel"
Fill in channel details
Set permissions and settings

Channel Settings

Basic Information

Name - Clear, descriptive channel name
Description - Explain the channel's purpose
Tags - Add searchable keywords

Organization

Default sort order - How videos appear in channel
Auto-assignment rules - Automatically add videos based on criteria
Moderation - Review new videos before publishing

Access Control

Visibility - Public, private, or restricted
Permissions - Who can add videos
Viewer restrictions - Limit access to specific members

Organizing with Series

Series Types

Sequential Content

Tutorial series with logical progression
Training modules that build on each other
Project updates in chronological order

Thematic Collections

Related videos on the same topic
Different perspectives on the same subject
Comparison or analysis videos

Event-Based Series

Conference presentations
Workshop recordings
Meeting recordings

Series Management

Creating Series

From Video Page

Open any video
Click "Add to Series"
Select "Create New Series"
Name your series and add description
Set series order and progression settings

From Series Page

Navigate to Series in organization
Click "Create Series"
Fill in series details
Add videos to the series

Series Configuration

Order Settings

Manual - Drag and drop to arrange videos
Chronological - Sort by upload or creation date
Alphabetical - Sort by title
Custom - Use custom sorting criteria

Progression Settings

Auto-advance - Automatically play next video
Progress tracking - Monitor viewer completion
Completion notifications - Alert when series is completed

Series Metadata

Prerequisites - Link to required previous series
Estimated duration - Total time for complete series
Difficulty level - Beginner, intermediate, advanced
Completion certificate - Generate certificates for completion

Advanced Organization Features

Tagging System

Using Tags

Adding Tags

Add during video upload
Edit from video settings page
Bulk tag operations
Tag suggestions based on content

Tag Categories

Content type - tutorial, demo, meeting, review
Project - alpha, beta, production
Department - engineering, marketing, sales
Priority - urgent, important, nice-to-have

Search and Discovery

Search Optimization

Title Optimization

Include relevant keywords
Use consistent naming conventions
Avoid abbreviations or internal codes
Make titles descriptive and specific

Description Best Practices

Write detailed descriptions
Include key points and takeaways
Add relevant keywords naturally
Use formatting for readability

Transcript Optimization

Enable automatic transcription
Review and edit transcripts for accuracy
Transcripts are fully searchable
Improve accessibility

Advanced Search

Search Operators

title:keyword - Search in titles only
description:keyword - Search in descriptions only
author:name - Find videos by specific author
channel:name - Search within specific channel
series:name - Search within specific series
tag:name - Search by tag

Filters

Date range - Filter by upload or creation date
Duration - Filter by video length
Channel - Filter by channel
Series - Filter by series
Author - Filter by video creator

Bulk Operations

Bulk Editing

Selecting Multiple Videos

Go to video list view
Use checkboxes to select videos
Click "Actions" button
Choose bulk operation

Available Operations

Change channel - Move videos between channels
Add to series - Add multiple videos to series
Update tags - Add or remove tags in bulk
Change permissions - Update access settings
Export metadata - Download video information

Automated Organization

Auto-Tagging Rules

Set up rules to automatically tag videos
Based on title, description, or channel
Useful for consistent categorization

Channel Auto-Assignment

Automatically assign videos to channels
Based on keywords or patterns
Reduces manual organization work

Series Auto-Population

Automatically add videos to series
Based on naming conventions or tags
Maintain series without manual intervention

Performance Optimization

Video Optimization

File Preparation

Before Upload

Compress videos - Balance quality and file size
Optimize resolution - Don't exceed necessary quality
Trim unnecessary content - Remove dead time or irrelevant sections
Consistent format - Use MP4 for best compatibility

Recommended Tools

HandBrake - Free video compression
Adobe Media Encoder - Professional compression
FFmpeg - Command-line video processing
Online converters - Quick web-based solutions

Upload Optimization

Network Considerations

Upload during off-peak hours - Faster processing
Use wired connection - More stable than WiFi
Close unnecessary applications - Free up bandwidth
Monitor upload progress - Ensure successful completion

Batch Processing

Upload smaller batches - Reduce chance of failures
Stagger uploads - Avoid overwhelming the system
Use queue management - Organize upload order

Storage Management

Storage Monitoring

Usage Dashboard

View total storage used
See breakdown by channel and series
Identify largest files
Monitor usage trends

Optimization Strategies

Remove duplicate videos - Use content analysis tools
Archive old content - Move to long-term storage
Compress videos - Reduce file sizes
Clean up unused thumbnails - Remove custom thumbnails no longer needed

Content Lifecycle

Active Content

Frequently accessed videos
Keep in primary storage
Optimize for fast access

Archive Content

Older, less frequently accessed videos
Move to cost-effective storage
Maintain searchability

Expired Content

Content that's no longer needed
Implement retention policies
Secure deletion procedures

Best Practices

Naming Conventions

Video Titles

Descriptive Format

[Project] - [Topic] - [Date]
Example: "Alpha Launch - User Testing Results - 2025-01-15"

Hierarchical Format

[Department] > [Project] > [Topic]
Example: "Marketing > Q1 Campaign > Brand Guidelines"

Sequential Format

[Series Name] - [Episode Number] - [Topic]
Example: "Onboarding Series - 01 - Welcome and Setup"

Channel Names

Topic-Based

"Product Demos"
"Customer Testimonials"
"Training Materials"

Project-Based

"Project Alpha"
"Q1 2025 Campaign"
"Website Redesign"

Department-Based

"Engineering Updates"
"Marketing Reviews"
"Sales Training"

Content Standards

Video Quality

Technical Standards

Minimum resolution - 720p (HD)
Audio quality - Clear, minimal background noise
Lighting - Well-lit, professional appearance
Framing - Proper composition and focus

Content Standards

Clear objectives - Define what viewers will learn
Structured content - Logical flow and organization
Concise delivery - Remove unnecessary content
Professional presentation - Appropriate tone and style

Metadata Standards

Required Fields

Descriptive title
Detailed description
Appropriate channel assignment
Relevant tags

Optional but Recommended

Series assignment
Custom thumbnail
Transcript review
Additional tags

Collaboration Guidelines

Team Organization

Role Definition

Content Creators - Upload and organize videos
Reviewers - Quality control and approval
Managers - Oversight and strategy
Viewers - Consumers of content

Workflow Standards

Review process - Quality checks before publishing
Approval workflows - Required approvals for certain content
Notification settings - Keep teams informed of updates

Communication

Update Notifications

Notify relevant team members of new content
Use @mentions for specific feedback requests
Maintain comment threads for ongoing discussions

Documentation

Document organization standards
Create style guides for consistency
Maintain workflow documentation

Troubleshooting

Common Upload Issues

Upload Failures

Check file format compatibility
Verify internet connection stability
Ensure sufficient storage space
Try uploading smaller files first

Processing Delays

Large files take longer to process
High-quality settings increase processing time
Server load can affect processing speed
Processing times vary by file complexity

Quality Issues

Check source video quality
Verify upload settings
Consider re-uploading with different settings
Contact support for persistent issues

Organization Problems

Missing Videos

Check organization and channel filters
Verify you're in the correct organization
Review permission settings
Search using different keywords

Incorrect Channel Assignment

Edit video settings to change channel
Use bulk operations for multiple videos
Review auto-assignment rules
Check channel permissions

Series Order Issues

Verify series sorting settings
Use manual ordering if needed
Check for duplicate videos in series
Review series progression settings

Next: Collaboration Features Guide

Need help with video organization? Check our Troubleshooting Guide or contact support.